Weight Tickets and Weight Stations

scaleWhen you do a DITY or Partial DITY move, you will need to weigh your household goods so you can show TMO how much stuff you actually moved.

You can weigh your vehicle, rental truck and/or trailer at many different scales throughout the U.S. to obtain these weight tickets. In my experience, CAT scales are the most convenient and user friendly. There are a ton of them around the U.S. so it should be easy to find one. If you want more options, Penske has made this awesome scale locator that includes most certified public scales.

At the conclusion of your move, you will need to have obtained a weight ticket for each empty vehicle or vehicle/trailer combination and one weight ticket with the vehicle fully loaded. At the TMO at your gaining base, the empty weight ticket will be subtracted from the full weight ticket to obtain the weight of your household goods. For branches other than the Air Force, there may be specific restrictions on how many weight tickets you need and when you should submit them, so check with your local travel office. 

There are a couple different ways you can obtain your weight tickets. One way is to weigh your vehicle(s) empty before loading your stuff, then weigh it after it is full, either at your current base, gaining base, or somewhere on the road. The other way is to load your stuff, weigh your vehicle(s) with all of your stuff and then get the empty weight ticket at your destination after you unload everything. Either way works. Again, this is from my experience with the Air Force and other branches may have different regulations.

The weight stations will charge a fee (usually like $10) but you will be reimbursed for them. Be sure to get each of the following on all DITY move weight tickets:

  • Your name, grade, and social security number (I just put my last 4 down)
  • The weigh master’s signature
  • Legible weights
  • Vehicle/trailer identification
  • Date of weighing
  • Scale name and location

It is also a good idea to have a full tank of gas and be standing outside of the vehicle when being weighed to keep things consistent. If you follow these tips you’re sure to be accurately reimbursed for moving your household goods.

19 Replies to “Weight Tickets and Weight Stations”

  1. I did a ppm and lost my weight tickets. i tried contacting the weight stations and they have no records. will I get any reimbursement?

    1. Doug, they should be able to do a “constructed” weight if you know the cubic feet of stuff that you moved. Also, try calling the places you got your weight tickets, they may keep records and be able to send you a copy.

  2. I hired a mover that utilizes cubic foot as opposed to pounds but I required the obtain certified weight tickets. It appears that they have not yet and my stuff is probably sitting sitting in the way warehouse . My pickup date was 12/28. Can they still get my certified weight ticket with my belongings only in truck on the way, and empty at destination … or do everything at destination.. full at destination, and empty too?. Either way will require unloading at weight station and loading backup. Can somebody please help me?. This is for a civilian US Army move.

    1. Josh,
      If you required them to get weigh tickets I don’t see why they couldn’t get a full weight first and then an empty weight after they unload your stuff. If they can’t do that, I know it’s possible to get reimbursed based on cubic feet as well but you’d have to talk to your travel office for more details. The weight tickets thing is something that varies branch to branch so the Joint Travel Regulations aren’t much help.

  3. Happy New Year ALL.

    Anyway, I heard you have to weigh your vehicle 3 times, Thus, while its empty, full load at origin and then at destination. And that the loaded weight at the origin should be the same at destination. Was I misinformed?

    1. Hey Ike, Happy New Year!
      I know the requirements for weight tickets varies between the branches, so I would definitely go off what your travel or finance office says. I know for the AF you used to only need 2 weight tickets but that could have changed as well.

  4. If we’re driving cross country with a travel trailer, do we need the weight of the truck empty with or without the travel trailer? Thanks!

    1. Tessa, I would say without the trailer since a small single-axle travel trailer can be considered HHG and you will get reimbursed for moving it.

  5. Different branches have different requirements. Check with you based local transportation office to be completely sure on the proper procedure.

  6. Do you know how far in advance of the move you can do the empty weight? Does it have to be within a certain amount of days of the actual move? Thanks!

    1. I don’t think you can do it too early…all they need is the empty and full tickets, shouldn’t matter when you get them

  7. I submitted my original claim and didn’t make a copy of the weight ticket before hand. The place that I used has gone out of business and I can’t get a replacement one. I submitted my claim by they are saying that they never received it. Is there anything that I can do?

    1. That’s a tough one…I know the JTR says this:
      6. Establishing HHG Weight
      a. General
      (1) The HHG net weight ordinarily is established with certified weight certificate(s) from a public
      weigh master or Gov’t scales.
      (2) The net weight or the member’s authorized weight allowance, whichever is less, is used to
      determine the constructed cost.
      b. Weight Certificates Are Unobtainable
      (1) Through the Secretarial Process, use of constructed weight may be authorized/approved if the
      HHG net weight cannot be established with certified weight certificates because:
      (a) A public scale or a Gov’t scale was not available; or
      (b) If HHG had been moved commercially, the carrier or contractor would have been paid for the
      move on a basis other than weight.
      (2) Use the constructed weights in par. 5204-E.
      (3) The eligible shipper may be requested to substantiate the reasonableness of the constructed weight
      claimed.
      (4) If the constructed weight is unreasonable, the Service may base reimbursement on a reasonable
      weight

  8. Do you know how close you need to be to your destination? I’m moving to DC from Norfolk and the only scales are around halfway between the two points.

    1. Nathan,
      For the Air Force at least, it doesn’t matter where or when you get your tickets, as long as you get an empty and a full one.

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